Style_Word_2007_vs_Word_2003.jpg' alt='Page Break On Microsoft Word 2003' title='Page Break On Microsoft Word 2003' />Sections, Section Breaks, and Headers and Footers in Microsoft Word.Word 972003 for Word 20072016 click here Introduction.Sections are the Word feature that.Sections Headers and Footers Page Numbers Margins Orientation in Microsoft Word a Tutorial in the Intermediate Users Guide to Microsoft Word supplemented Legal Users Guide to Microsoft WordWord 2.Word 9. 7 2. 00. Introduction.Sections are the Word feature that controls page number formatting.Headers and footers, orientation portraitlandscape, margins and columns.Watermarks are also, to some extent, a part of Sections.If you are having problems or questions with one of these, you need to know.Sections in Word.This chapter is not about the Repeating Section.Content Control available beginning with Word 2.Word Sections. What You Will Learn.After completing this lesson, you will be able to.How to view a Section Break.Nice tutorial I think Microsoft Word gets underestimated.It has quite a few image editing tools available to it.I didnt realize you can fill a shape with a pictureWord 2.Section breaks on the Page Layout.Breaks. You can see the Section breaks in your document in many views, but.Once you insert the.Section break. a double dotted line appears from one side of your document to the other.You can also view them in Print Layout view using the Show All button.Home tab. However, in that view they may disappear or be difficult to see if at.Step5.gif' alt='Page Break On Microsoft Word 2003' title='Page Break On Microsoft Word 2003' />Practice Inserting a Section break Word 2.Open a blank document.Change your document view to Draft.Type the following Title Page.Now insert a new page Section break Page Layout tab Break.Choose Next Page Section Break.Type Table of Contents.Insert a new page Section break Page Layout tab Break right.Choose Next Page Section Break.Type Main document.View of exercise document in Word 2.Pizza button instead of the File tabView your document in Print Layout.An Extreme Tutorial on Styles in Microsoft Word.This tutorial uses Word 2003, however virtually all applies to Word 2002 and many things apply to lesser versions.You now have three Sections.Switch between Draft and Page Layout views in this document to see how the.Section break appearance.We will be using this document in the next exercise.Note. To make it easier to see the example, I applied the Heading 1.Change Page Formatting in a Specific Section.To better understand how Sections work, think of your document as a.In the last exercise we created a document with three separate.Sections. We are now able to apply unique formatting to each Section of.The exercise that follows will help you change the margins.Section breaks. Practice Change Page Formats in Sections.Use the document you created in the last exercise.Press CTRLEND to move to the end of your document.You should be in.Section 3. Choose Page Layout tab click Orientation.In the Orientation area, select Landscape.By default, this change will apply only to the Section you are in.The last page should now be landscape and the rest of the.Press CTRLHOME to go to the top of the document.Choose Page Layout tab and click on the Page setup dialog arrow.Click on the Layout tab of this.In the center under Page is a drop down for Vertical.Alignment. In this Vertical Alignment Section, select Center from the drop down.Click OK. Your TITLE PAGE text should now be centered vertically.Try changing margins in a specific Section.Page Layout tabA Header or footer is text or other information such as graphics that.You. can use the same Header and footer throughout a document or change the.Header and footer for part of the document.For example, you can use your.Header, and then include the documents.Header for subsequent pages.Word headers are sometimes called Running Heads.The various Headerfooter settings can be confusing.This. recap may help you sort.See also. Headers and Footers by Suzanne Barnhill, MVP.Headers and footers.Word 2. 00. 7 2. Headers and Footers under.Insert tab. Before using the new Headersfooters in the.You can still create.Headerlfooters by choosing Edit.Quick Reference Card for Headers, Footers and Page Numbers.Insert tab in Word 2.Header gallery. Footer Gallery.View of the Header and Footer Tools when in edit Header.CK If you Edit the Header or Footer.Building Blocks the formatting starts with a.Header and Footer paragraph styles.For some reason, the.Building Block Headers and footers directly format rather than use these styles.The. basic style has tab settings for a Center tab at 3.Right tab at. 6. 5.These are based on 1 margins.The Building Block Headers.Center and Right justifications rather than the.You can easily view these settings by clicking the Ruler.View tab. If you want to change the appearance of all of the Headers and.Header and Footer Styles.Your editor. tends to have Headers and footers extend outside the page margins by.Italic using a different font.I use sanserif. fonts for Headers and footers and serif fonts for body text.This is. intended to emphasize that the Headers and footers are outside of the.It is intended that they provide.This advice to modify the style assumes that the HeaderFooter is.Some of the building block Headers and footers do not.You can apply the styles but that will likely change.Practice Insert a Header and Footer.Choose Insert tab Header.Pick the Edit Header choice.Your insertion point should be in the Header.Press CtrlR to. the right side of the Header.Type DRAFT Rough Outline.Click the Go to Footer button to move to the.By default in the Footer.Center and Right Tabs set.Press TAB once to move to the center of the Footer.Click the Page Number button and pick the Current Position option.Plain Number. How many Sections do you need If you are inserting a.Section break just to change the text in your Header footer, look into use.Style. Ref field with Words built in heading styles.This lets you change.Header footer without making any change in the Header.The Style. Ref field can reflect the content of the latest.Style. Note each Section in Word can have up to three Headers and.The choices of different first page, different odd and even.Headers and footers for each Section.The setting for link.Header can be linked to previous while the first page footer is not and.Headers and footers.Practice Creating first page and.HeadersFooters in a Template with only one page.When a template is created for a report or letterhead you will often.Headerfooter and also want a different.Headerfooter. One obvious way is to insert a.However, you can actually create both in a single.Choose Insert tab Header.Pick the Edit Header choice.Your insertion point should be in the blank Header Footer with.Type some text, i.This is the first Header I typed or This is.Header. Click on the option button for.The. label changes from Header to First Page HeaderYou can now.Header to appear on the first page.If later the. document has more than one page, your continuation Header.REMINDER If you have multiple Sections in a document and a.Sections Headerfooter is set for link to previous, that will.Header but any different first page and.Headers footers. This is true even if you do not see.Remember, the different first page setting can be set for.Section. The different even and odd setting is for the entire.A document can have both.This is handled under the Page Layout Tab using the Orientation Button.This switches the entire document to a different orientation.If you. want both types, you would use the Page Setup dialog.You can launch. that using the little arrow on the bottom right of the Page Setup Group.Page Layout Tab. Since the page orientation is a Section property, if you have both.Sections. If you use the page setup dialog, you can have an.Section break. If you.Apply to dropdown allows you to change it.This inserts Section breaks before and after.If no text is selected, the choices will be Whole.This point forward.If you already have.Sections in your document, an additional choice will appear for. Install Adobe Flash Player Plugin Ubuntu Gnome on this page. This Section. Again, if you simply use the Orientation Button, the.If the document already.Sections, the button will apply your choice to the current.Section. Laying Out Portrait and Landscape orientation.HeadersFooters in one document.Generally Headers and footers are designed to distribute information.Some information is on the left side, some.In versions of Word before Word 2.Header and footer styles.This works well. if all pages in a document are in the same orientation.It does not work.The default Header and footer styles have a center and.Here are screenshots from Word 2.Portrait Orientation.Landscape Orientation.In these earlier versions of Word, different Headers and footers were.Headersfooters. Alignment Tabs step in.In Headers and footers beginning with Word 2.These. are independent of the paragraph or style tab settings.Common Mistakes Made When Writing a Book in Microsoft Word.When writing your book you should separate the writing from the formatting.Write first, format later.However, there are some steps you can make when writing your book in Microsoft Word that will make the job of formatting your book easier and help prevent errors in the book formatting process.Below are some of the most common issues I see in book documents sent to Jera Publishing to be formatted.Extra spaces or tabs used to create an indent for the first line of each paragraph.Two or more paragraph breaks between paragraphs.Two spaces between sentences instead of one.Manual line breaks at the end of each line of text in a paragraph.Two line breaks inserted at the end of a paragraph instead of a paragraph break.Using tabs at the end of a paragraph to create a new paragraph.Creating complex tables, charts, graphs at a page size larger than your book size.Using only a paragraph break to create a scene break between paragraphs.A series of paragraph breaks created by hitting the enter key to force text onto the next page.If you have a document already written in Word and it has some of these issues, dont worry too much There are many Find and Replace commands you can use in Word to correct them, which I detail below.If you are not sure which findreplace command to use to correct your issue, leave a comment describing your scenario and I will reply back with a Find and Replace for you to try.The first thing you will want to do is view the formatting markup by toggling on the Show Hide icon in Microsoft Word.The location for this in Word 2.If you cant find it, you can also press Ctrl as a shortcut.This will show you all of the formatting markup in your Word document.First Line Paragraph Indentation You should not use extra spaces or tabs to indent the first line of each paragraph.When formatting, your book designer will use style settings to set the first line paragraph indent.If you used extra spaces or tabs to create a first line indent in your document, they will need to delete them from your document.WRONG The reason many people do this is the default Normal style in Microsoft Word is set to not indent the first line of a paragraph.Authors mistakenly create an indent manually so they can distinguish paragraph breaks without realizing they should be modifying the style to do this automatically.Instead of adding the indentation with spaces or tabs, you should be changing the style settings for the style you are using for the chapter text, if using Words defaults this would likely be the Normal style.In Word 2. 01. 6 right click the Normal style in the Home Styles ribbon.Click on Modify. Click on the Format button at the bottom of the window that appears.Select Paragraph.Under the Indents and Spacing tab, navigate to Special First Line and enter 0.Then check Dont add space between paragraphs of the same style.Now, when you type your text into Word using the Normal style and hit Enter to start a new paragraph, it will be indented automatically and no extra spaces or tabs should be used.When you send your document to your book designer they will not need to remove any tabs or spaces, which will speed up your job and reduce the possibility of errors plus your designer will love you.See also Word Tips For Writers First Line Indents Using Styles video2.Extra Paragraph Breaks Between Paragraphs.Another common mistake authors make is adding two or more paragraph breaks between paragraphs hitting Enter more than once at the end of a paragraph.Microsoft Words default Normal style in older versions of Word is set to not add space between paragraphs by default so authors learned to add them in manually with extra paragraph breaks instead of modifying the style settings.WRONG Your book designer will need to remove all of these extra paragraph breaks in order to format your book properly.A single paragraph break should always be used between paragraphs, not two or more.If you find it easier to write with extra space between paragraphs then you can change the style of Normal or whatever style you are using for your chapter text to add the space for you automatically.Using the directions above, uncheck the Dont add space between paragraphs of the same style and make sure Auto is selected for space above and below.Then, when you hit the Enter key to start a new paragraph using that style, Word will automatically add extra spacing between the paragraphs.Inserting Two Spaces Between Sentences.When people were using manual typewriters, they were taught to hit the space bar twice between two sentences.However, with modern word processors such as Microsoft Word and fonts, only a single space should be inserted between sentences.If you place two between sentences, it will throw of justification and the book designer will need to remove the extra spaces.To fix, use Find Replace to replace each instance of two spaces with one.See Word Tips for Writers Replace Two Spaces with One in our video library.Inserting a Manual Line Break at the End of Each Line.This mistake is also commonly done by people who learned to type on a manual typewriter.You should not create a line break by hitting the Enter key at the end of each line of text instead, let the text wrap naturally to the next line.WRONG To fix this issue, I suggest doing a Find Replace for a manual line break l and replace with a space.You would then want to follow up with a Find Replace for two spaces with one.Using Two Line Breaks at the End of Each Paragraph.Do not use a line break or multiple line breaks pressing Ctrl Enter and the end of a paragraph.The proper method is to hit the Enter key once to create a paragraph break.WRONG CORRECT To fix this issue, try doing a Find Replace for two manual line breaks ll and replace with a single paragraph break p.Using Tabs at the End of a Paragraph to Create a New Paragraph.When you reach the end of a paragraph, do not hit the tab key to move your cursor to the next line to start a new paragraph.Instead hit the Enter key once to start a new paragraph.WRONG CORRECT Fix this issue by searching for a tab t and replacing with a paragraph break p.Then search for two paragraph breaks pp and replace with a single one p.You will need to run the last search multiple times until Word says that no results are found.Keep in mind that this will remove ALL tabs in your document, so be careful Creating Complex Tables, Charts, Graphs or Similar at a Page Size Larger Than What Your Book Will Be.Most likely, you will write your book in a typical 8 12 x 1.Word. However, if you will be creating tables, charts, graphs, or other similar items you should consider setting your page size to the size you plan on printing your book.If you create your tables or other elements for an 8 12 x 1.You can set your page size under the Page Setup window in Word.Using an Extra Paragraph Break Or More to Create Extra Space for a Scene Break.It is common when writing to create a visual break when there is a scene change or time lapse in a book.Often this is done by simply inserting a few extra paragraph breaks before the new scene.The problem occurs when your book is sent to your book designer.One of the first things they will usually do is a find and replace to replace two paragraph breaks with a single one, as placing two paragraph breaks between paragraphs is a common mistake they correct for see 2.If you only use paragraph breaks to create the scene breaks they can be lost in the formatting process.I suggest inserting a few asterisks between scene breaks, then instructing your designer on how you want them to appear visually.This way, they will not accidentally be lost and it will be clear to your designer where the scene break is located and they can format it accordingly.Using Paragraph Breaks to Create a Page Break.Do not use a series of paragraph breaks, created by hitting the Enter key, to force a page break.WRONG Instead, insert a hard page break Insert Page break or a Section Break Layout Breaks Next page or Odd page to start a new page.Also, only place a page break in places such as between chapters, after title pages, etc., not between pages within a chapter.CORRECT I hope this helps Please leave a comment if you have a question about fixing an issue in your Word document.
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